Philanthropy Colorado (“Philanthropy Colorado,” “we,” or “us”) values and respects your privacy rights. This policy covers the information practices of http://philanthropycolorado.org (the “website") and services (the “Services”) delivered by Philanthropy Colorado. Below you’ll find an explanation on how we collect, use and share information. This policy applies only to Philanthropy Colorado’s collection and use of information through its website and does not apply to the collection and use of information obtained through other means. For questions or concerns regarding this policy, please contact us at info@philanthropycolorado.org.
Information We Collect
Registration and Biographical Information: When a visitor or Philanthropy Colorado member registers to become a user of the Services, we collect required and optional data. Required information includes name, organization, and email address. Optional information includes mailing address, phone number, and areas of interest.
User Profiles: Expanded user information is captured in a “Profile” accessible exclusively by Philanthropy Colorado’s staff. Only current Philanthropy Colorado members have the option to share selected fields of their Profile with other Philanthropy Colorado members by opting to be included in Member Directory. They can opt out at any time. Profile fields that can be shared include name, organization, title, mailing address, email address, phone number, areas of interest, affiliations and roles with other organizations and links to social media accounts.
Compensation, Benefits and Key Metrics Survey: By choosing to complete this survey, you give the Philanthropy Colorado permission to share the aggregated results with our members and other non-member survey respondents. Certain highlights of the aggregated data are also available to the public on our website. In addition, you may specifically opt-out of identifying your staff-level compensation and benefits information with your organization's name in customized benchmarking available to Philanthropy Colorado members upon request.
Financial Information: We do not collect or store any financial account information for website users other than the history of their payments, dues and program registrations. We process payments via a third-party provider, Authorize.net.
Cookies: We may use “cookies” to collect information about visitors to our website. A “cookie” is a small text file that is placed on website user’s computer to personalize the experience and collect information about activity on the site. Each user has the ability to refuse cookies by configuring the browser accordingly. Please note that disabling cookies may disable certain features of the website.
How We Use Collected Information
Philanthropy Colorado may use the collected information to contact website users for purposes of support, improving existing or announcing new Services and opportunities/promotion. Any such communications will conform to the user’s self-selected preferences. Users can opt out from receiving such notifications at any time.
Data Processed on Behalf of Users
Users utilize the Services to store and process their data ("Users' Data"). Philanthropy Colorado stores and processes Users' Data only on behalf of, and as instructed by, its users. For example, Users' Data may be viewed or accessed by Philanthropy Colorado for the purpose of technical or user support. Users are responsible for maintaining the confidentiality of their website login credentials. Unless instructed by the user (or where required by law), Philanthropy Colorado will not review, share, distribute, print or reference any Users' Data on the website or the Services.
Apart from the disclosures provided in this section headed "Data Processed on behalf of Users," this Privacy Policy does not apply to our processing of Users' Data.
Disclosure of Information to Third Parties
Philanthropy Colorado only uses personal information that we receive to provide services or to respond to inquiries. We will not disclose personally-identifying information collected through the website to third parties except as provided in this privacy policy. We reserve the right to release personally-identifying information about our website visitors when such disclosure is required by law or safety concerns. We also reserve the right to disclose personally-identifying user information to third-party vendors/contractors that maintain and support our technology infrastructure.
Media, Photography, Video, Audio and Transcript Release
Those attending and participating in Philanthropy Colorado or partner programs, meetings and events grant creative license to Philanthropy Colorado to edit, alter, copy, share and make use of media, including photographs, videos, audio and transcripts, in wich they appear. Attendees and participants consent to the use of media by Philanthropy Colorado without compensation or recognition. Use and sharing of media may include, but is not limited to, websites, publications, social media, newsletters and promotional materials.
Any entity, including Philanthropy Colorado member organizations and their staff, that provides media, including photographs, videos, audio and transcripts, to Philanthropy Colorado guarantees that they have the permission from those captured in the media, as well as from the photographer, videographer or recorder to use and share the media. Entities share media grant creative license to Philanthropy Colorado to edit, alter, copy, share and make use of the media materials without compensation or recognition.
Philanthropy Colorado members and othe entities providing media materials, including heirs, representatives, executors, administrators or any other person action on its behalf, release rights to all claims, demands and causes arising out of their use.
Surveys
We occasionally conduct online surveys to learn more about your views on important topics in philanthropy. We use the survey data to improve our programs and services. We may publicize the results as a public service, but only in such a manner so as not to reveal any personally-identifying information.
Email Newsletters and Listserv
We may also offer you the opportunity to subscribe to a listserv or email newsletters on topics that we believe are of interest to our visitors. If you have opted to participate in a listserv and/or receive a particular newsletter, you have an option to unsubscribe at any time. See "Opting Out" below.
Opting Out
If you registered for Philanthropy Colorado’s website Profile, you will have the opportunity to review, update or delete it at any time (except, of course, any information that we do not store). Absence of a Profile will limit the number of Services available and prevent you from registering for our programs or receiving online membership benefits. You agree that we may use your information to contact you for customer service, to inform you of important changes or additions to our website or the services offered over our website and to send you administrative notices or any communications relevant to your use of our website. If you do not wish to receive these notices, you may opt out by updating the preferences in your profile.
Security
Providing security for the personal information that you submit is a top priority. We use Secure Socket Layer (SSL) encryption, and other technologies and processes, such as encryption, access control procedures, network firewalls, physical security and other measures intended to protect the information that you provide to us. These measures increase the security and privacy of information traveling to, from and within Philanthropy Colorado. Only our authorized employees or agents carrying out permitted business functions are allowed to access personal information. Please be aware, however, that no physical or electronic security system is impenetrable. We cannot guarantee the security of our servers or databases, nor can we guarantee that the information that you supply to us will not be intercepted during transmission over the Internet.
Links to Other Web Sites
Our website links to other organizations whose privacy practices may differ from those of the Philanthropy Colorado. If you submit personal information to any of these sites, your information is subject to their policies. We encourage you to review the privacy policies of any website that you visit.
Your Data Protection Rights
You have the following data protection rights:
You have the right to access, correct, update or request deletion of the personal information we collect about you. You can easily access and make changes to your Philanthropy Colorado Profile at any time by logging into the Service and visiting the “My Account” tab on the top menu. Additionally, you may send such requests to info@philanthropycolorado.org.
You have the right to opt out of marketing communications we send you at any time. See the heading "Opting Out" above.
We will acknowledge and respond to all access, correction, update, opt-out and deletion requests within 30 days of receipt. We will respond to all requests from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
In addition, if you reside in the European Economic Area or Switzerland, you also have the following rights:
You have the right to object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information. You can exercise these rights by contacting info@philanthropycolorado.org .
If we have collected and processed your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
You have the right to complain to the data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority. Contact details for data protection authorities in the European Economic Area, Switzerland and certain non-European countries (including the US and Canada) are available here http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.
Children’s Privacy
Philanthropy Colorado’s website is not directed to children and we will not knowingly allow anyone under the age of 13 to use this website to provide us with any personally-identifiable information. Children always should get permission from their parents before sending any information such as their names, email addresses and/or phone numbers over the Internet. If you are under 13, please do not provide any information about yourself on this website.
Changes to Our Privacy Policy
Philanthropy Colorado reserves the right to change this Privacy Policy in order to reflect changing legal, regulatory or operational requirements. We will provide notification of the material changes to this Privacy Policy through the website prior to the change taking effect. Where appropriate, we may also email users who have opted to receive communications from Philanthropy Colorado notifying them of the changes in our privacy practices. If we are required by applicable data protection laws to obtain your consent to any material changes to this Privacy Policy, then we will do so before such changes take effect.
Data Retention
We retain personal information we collect only when there’s an ongoing legitimate business need to do so. For example, to provide users with the requested Service or to comply with applicable legal, tax or accounting regulations.
If there’s no ongoing legitimate business need to store user’s personal information, Philanthropy Colorado will either delete or anonymize it. If this isn’t possible as is the case with archived backups, Philanthropy Colorado will securely store user’s personal information and isolate it from any further processing until deletion is possible.
Privacy Compliance
If you have questions about this Privacy Policy or how the Philanthropy Colorado collects and processes user’s personal information, please contact info@philanthropycolorado.org