Position Summary
Responsibilities and Essential Functions
Office Management Responsibilities
- Perform general office management duties including but not limited to office supply ordering, maintaining staff and office calendars, conference room scheduling, and oversight of general building maintenance and landscaping. Keep marketing and mailing materials up to date. Maintain electronic filing system.
- Greet visitors to the office, answer general questions, and direct them to the appropriate staff member. Answer incoming telephone inquiries and redirect as appropriate.
Administrative Responsibilities:
- Provides administrative support to CEO and other senior staff with special emphasis in scheduling meetings, marketing, mailings and other staff functions.
- Assist with special events throughout the year.
- Process accounts payable, credit card transactions, and cash receipts utilizing Community Suite while maintaining strong data integrity and following appropriate procedures and techniques.
- Enter and process grants for review. Ensure proper documentation is submitted, reviewed for errors and irregularities.
- Process donations, issue tax receipts and make bank deposits.
- Help ensure compliance with all local, state and federal accounting and reporting requirements.
- Assist with other special projects as assigned by Finance & HR Director.
Required Qualifications:
- At least 3 years of general office, administrative and/or clerical accounting experience.
- Proficient in use of Microsoft Office (especially Outlook, Word and Excel). Ability to learn new accounting and database systems.
- Maintain high level of confidentiality.
- Excellent problem-solving skills and demonstrated initiative. Ability to work both independently and collaboratively.
- Excellent organizational skills and attention to details. Must be able to enter data efficiently and accurately.
- Strong oral and written communication skills.
- Must have the ability to prioritize and manage multiple tasks, adapt to daily challenges and rapid changes, and perform duties proficiently. The ideal candidate will have the ability to coordinate several activities effectively during the day and handle multiple deadlines simultaneously.
- Ability to learn and adapt to new systems and processes quickly.
- Ability to build relationships with people of diverse backgrounds, perspectives, and cultures.
- Ability to work in-person, in the office.
Helpful Qualifications:
- Background with nonprofit organizations or philanthropy.
- Experience working with accounting software, particularly Community Suite.
- Bachelor’s degree in business, administration, accounting, finance or economics, or equivalent experience.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time. Remote work is not available for this position.
Compensation: This can be either a part-time (minimum 25 hours/week) non-exempt position or a full-time (32 to 40 hours/week) exempt position. YVCF offers an attractive benefits package to full-time employees, including paid time off, retirement contribution, ski pass, matching charitable gift program, and medical, dental, vision, and disability insurance. The full-time (40-hour equivalent) starting salary for this position ranges from $55,000 to $65,000, depending upon experience. The position will be supervised by the Director of Operations and Communications and will report to the CEO.
The Yampa Valley Community Foundation’s anti-discrimination policy: It is the policy of the Foundation to provide equal employment opportunity for all persons. YVCF does not discriminate on the basis of sex, race, color, national or ethnic origin, religion, sexual orientation, gender identity, age, physical ability, military or veteran status, or any other characteristic protected under federal, state or local law.