Position Summary
Strategic Grants Management
Under the supervision of the Director of Grantmaking, work to ensure that YVCF grantmaking is smoothly implemented, including:
- Provides exceptional customer service to applicants and grantees, to facilitate their grant application, award, and reporting and their use of YVCF’s online system.
- Generates grant agreements for all programs to ensure grantee compliance with legal requirements and internal policies.
- Verifies grantee IRS and NGO nonprofit status and assist in monthly payment processing.
- Supports the Director in ensuring compliance with IRS regulations and YVCF requirements for grantmaking.
- Manages grantee reporting, reviewing for completeness and following up with grantees on outstanding issues.
- Ensures documentation of grants management policies and procedures.
- Creates and maintains electronic grant files that meet legal, auditing, and YVCF requirements.
Knowledge Management, Learning & Evaluation
Optimizes the functionality and utility of the grants management database system, Community Suite, and related software/systems such as CommunityForce (grant application platform) in service to YVCF’s grantmaking, knowledge management, learning and evaluation, under the supervision of the Director of Grantmaking, including:
- Ensures data integrity and accuracy in Community Suite.
- Uses grants data, data visualization and other tools to interpret, report and present YVCF’s grantmaking for internal and external audiences.
- Creates reports and dashboards, advises and assists staff in database searches.
Administrative
- Provides administrative support to the Director of Grantmaking including grant processing, scheduling meetings and phone calls, as well as other duties as assigned.
- Coordinates nonprofit consultations and trainings, including scheduling and planning logistics for on-site and off-site meetings for both internal and external participants.
- Curates and vets resource libraries for the benefit of the organizations we serve.
- Provides administrative support for scholarship grantmaking including tracking awards, arranging scholarship committee meetings, facilitating committee decision-making, issuing checks, and supporting public outreach.
Collaboration and Leadership
- Participates in and leads meetings to produce collaborative work products & improve processes.
- Participates actively in staff meetings and cross-departmental teams.
- Serves on YVCF working groups and taskforces.
- Maintains best practices in the field by attending workshops, webinars and conferences.
We’re looking for someone
who brings…
- 3-5 years of relevant grants management experience in the philanthropic or nonprofit sector.
- Previous online grants management system experience, experience with Community Suite is desirable.
- Proficiency in Microsoft Word, Excel, Outlook and PowerPoint plus Google Workspace, DocuSign, Constant Contact, and other software/platforms.
- Exemplary written and verbal communication skills.
- Rigorous attention to detail and analytical skills.
- Strong administrative and project management skills and experience.
- Comfort with quantitative data, budgets, and financial information.
- A proactive, collaborative attitude and a dedication to participating in the YVCF’s work to engage donors in purposeful philanthropy, empower local nonprofit organizations, inspire impactful grantmaking, and collaborate to build vibrant communities.
who is…
- Able to take initiative and drive work with moderate supervision and guidance.
- Intentional about creating order, ensuring deadlines are met, and planning ahead.
- A strong team player (no job is too small or too big).
- Flexible, has a sense of humor, and can work in ambiguity.
- Emotionally intelligent and able to build strong relationships that inspire openness and trust.
- Passionate about the “how” of grantmaking and the field of grants management.
- Committed to YVCF’s mission and values.
- An active and supportive participant in building and maintaining a collaborative and inclusive workplace culture.
- Intellectually curious, insightful, and resourceful.
- Able to handle confidential information with complete discretion.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time. This position is full-time, in the office.
Compensation: This is a full-time (40 hours/week) exempt position. The Yampa Valley Community Foundation offers an attractive benefits package including paid time off, retirement contribution, ski pass, matching charitable gift program, and medical, dental, vision, and disability insurance. The starting salary for this position ranges from $65,000 to $70,000/year, depending upon experience. The position will be supervised by the Director of Grantmaking.
The Yampa Valley Community Foundation’s anti-discrimination policy: It is the policy of the Foundation to provide equal employment opportunity for all persons. YVCF does not discriminate on the basis of sex, race, color, national or ethnic origin, religion, sexual orientation, gender identity, age, physical ability, military or veteran status, or any other characteristic protected under federal, state or local law.